Kleboe Ltd ("Kleboe", "we", "us") respects your privacy. This notice explains how we handle personal data about clients, prospective clients, referees, suppliers and visitors to this website, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
If you are a candidate, our candidate privacy notice gives more detail on how we handle your information during a search.
Who we are
Kleboe Ltd is the controller of your personal data. We are a company registered in Scotland (company number SC367829), with our registered office at 8 Albany Street, Edinburgh, EH1 3QB. We are registered with the Information Commissioner's Office (ICO), the UK data protection regulator, as a data controller. You can contact us about privacy at enquiries@kleboe.co.uk.
The data we collect
- Identity and contact details, such as name, job title, employer, business email address and telephone number.
- Records of our correspondence, meetings and conversations with you.
- Information needed to agree and perform a contract, such as billing details and purchase order references.
- Information you choose to give us when you contact us.
This website does not use cookies, analytics or tracking. Our web host may process basic technical data (such as IP address) in server logs to deliver the site securely. See our cookie policy.
How and why we use it
- To provide our services and perform our contract with you (contract).
- To manage our business relationship, respond to enquiries and keep in touch about relevant searches (legitimate interests).
- To meet legal and regulatory obligations, including tax, accounting and anti-money laundering checks (legal obligation).
- To send marketing emails only where the Privacy and Electronic Communications Regulations 2003 (PECR) allow it, and always with a simple way to opt out.
Sharing your data
We do not sell personal data. We share it only with trusted service providers who process it on our instructions (for example IT, email, hosting and accountancy providers), with professional advisers, or where the law requires it. Each provider is bound by a written contract that meets UK GDPR requirements.
International transfers
Some of our providers may store data outside the UK. Where they do, we make sure a lawful transfer mechanism applies, such as UK adequacy regulations or the International Data Transfer Agreement.
How long we keep it
We keep personal data only for as long as we need it for the purposes above. Contract and financial records are typically kept for six years after the end of the relevant financial year, to meet legal obligations. Our full approach is set out in our data protection statement.
Your rights
You have the right to access your data, have it corrected or erased, restrict or object to its processing, and to data portability. You can withdraw consent at any time where we rely on it. To use any of these rights, email enquiries@kleboe.co.uk. We will respond within one month.
Complaints
If you are unhappy with how we have handled your data, please tell us first so we can put it right. You also have the right to complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.
Changes to this notice
We review this notice regularly. The date at the top shows when it last changed.